Pl  |  Es
 |   | 
Services » Accounting services

The range of services includes:

  • Keeping accounting books,
  • Keeping revenue and expenditure books,
  • Handling human resources and payroll,
  • Recording and settling VAT tax,
  • Preparing tax declarations and social insurance statements,
  • Drawing up balance sheet,
  • Reporting to the Central Statistical Office,
  • Annual tax declarations,
  • Monitoring and collection of debts,
  • Representation before the Tax Authority and Social Insurance Institution,
  • Courier services (receipt and transmission of documents),
  • Help with registration of commercial companies,
  • Help with starting a business (all types of business activities).

 

Full accounting – accounting books

The obligation to keep accounting books applies in particular to:

  • commercial companies (partnerships or limited liability companies, including organizations) and civil partnerships, subject to paragraph 2, as well as other legal persons, with the exception of state-owned companies and the Polish National Bank;
  • individuals, civil partnerships of individuals, general partnerships of individuals and professional partnerships, if their net revenues from sales of goods, products and financial operations for the previous business year amounted to the equivalent of at least 800 000 EUR in Polish zloty;
  • organizational units without legal personality (e.g. some associations), with the exception of the companies described above;
  • foreign legal persons, foreign units without legal personality and foreign individuals that carry out business activities in Poland personally, by an authorized person or with the help of employees – in relation to the activities carried out in Poland, regardless of the amount of revenues.

Individuals, civil partnerships of individuals, general partnerships and professional partnerships can use accounting principles as stipulated by the Act also from the beginning of the next business year, if their net revenues from sales of goods, products and financial operations for the previous business year are lower than the equivalent of 800 000 EUR in Polish zloty. In such case, these persons or their partners are obliged to notify the tax office competent in matters of income tax before the beginning of the business year.

 

Accounting policy

The Accounting Act and tax laws are general accounting rules; however, a lot can be changed by accounting policy, or solutions allowed by law and selected by the company, including those specified in IAS and guaranteeing the required quality of financial statements.  The unit can, within the framework of the adopted accounting principles (policy), use simplifications, if it does not have a significantly negative impact on the obligation of clear and fair presentation of the assets and financial results.

An element of the accounting policy is the corporate chart of accounts. If someone does not want to write it, he should buy a corresponding and current chart of accounts and make it applicable in a resolution.

The manager is responsible for the performance of accounting obligations set out in the Act, including supervision, also when the specified accounting obligations, with the exception of the responsibility for drawing up an inventory of stocks by physical stock taking, are entrusted to another person with consent. Acceptance of this responsibility by another person should be stated in writing. If the head of the unit is a multi-person body and no responsible person has been designated, all members of the body are responsible.

In the case of taxpayers who prepare financial statements in accordance with the applicable accounting policy, business income is income recognized on the basis of properly kept accounting books, reduced by tax-free income and increased by expenses that are not deductible, previously included in tax deductible expenses.

Accounting principles are set out by the Accounting Act of 29 September 1994 (uniform text, Journal of Laws of 2002, no. 76, item 694 with further amendments).

 

Revenue and expense ledger

Revenue and expense ledger are kept by the tax payers of personal income tax, taxed on general principles (according to the tax scale) or flat tax (19%), who did not exceed the limit of 800 000 EUR obliging them to keep the book of accounts (the so-called full accounting). This type of accounting applies also to partnerships, general partnerships and professional partnerships conducting business activities, unless they are required to keep accounting books. These companies keep a single book for all partners (for the company).

 

Journal for recorded revenue tax purposes

It is kept by taxpayers of tax on registered income without deductible cost, the so-called lump-sum payers.

 

HR and Payroll 

The service of HR handling includes:

  • comprehensive HR record-keeping,
  • preparation of employment contracts, in accordance with the applicable laws and internal regulations of the Customer,
  • processing employees in terms of used days of annual leave and other breaks, including special leaves, parental leaves, sick leaves and other, pursuant to the provisos of the Labour Code,
  • registration of employees and member of their families in the Social Insurance Institution,
  • keeping records of compulsory medical examinations and control of their timeliness,
  • preparation and issuance of work certificates, attestations and other documents relating to employment and remuneration, to which the Customer is obliged by the provisions of law,
  • preparation of reports to the Central Statistical Office relating to personal matters specified by the relevant provisions.

The service of payroll handling includes:

  • calculation of compensation, taking into account additions and deductions (including allowances for overtime, annual leave, sick leave, health and social security contributions, advances on personal income tax) according to the provisions of agreements, legislation, work and remuneration regulations,
  • preparation of payroll, joint lists and reports for booking salaries,
  • preparation of transfers and the transfer of remuneration to the indicated bank accounts,
  • preparation and sending monthly declarations to the Social Insurance Institution (ZUS DRA, ZUS DRX, ZUS RSA, ZUS RZA),
  • preparation of RMUA prints,
  • issuance of salary certificates,
  • preparation of payslips to employees,
  • preparation and submitting monthly tax declarations to the relevant Tax Office,
  • preparation of transfers to state offices (Social Insurance Institution and Tax Office),
  • preparation and distribution of information on annual income (Pit-11, Pit-8B, Pit-40).